Small Purchase Charge Card and Receiving Program Administrator

Northern Virginia Community College
Annandale, VA 22003
Not specified
Closing date
Jun 2, 2022

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Finance Industry
Business Services
Contract Type

Small Purchase Charge Card and Receiving Program Administrator


Northern Virginia Community College (NOVA) is the second largest community college in the United States and the largest public educational institution in Virginia. NOVA has more than 71,000 students and 2,600 faculty and staff members. As one of the most internationally diverse colleges in the United States, with a student body consisting of individuals from more than 180 countries, NOVA is committed to creating a diverse, inclusive, and equitable Virginia by fostering excellence in higher education. As an Achieving the Dream “Leader College,” NOVA is committed to the principles of access, opportunity, student success, and excellence by meeting the educational and training needs of the region and its people with excellent and affordable courses and programs, offered by an inspired and committed diverse faculty and support staff.


With six unique locations throughout our region, each conveniently located within 40 miles of Washington D.C, we have Northern Virginia covered. NOVA’s Alexandria Campus is located seven miles from the nation’s capital, just across the Potomac River from Washington DC; the Annandale Campus, with its urban feel and suburban appeal, is ranked as the most diverse in Virginia and boasts a thriving Koreatown; the Loudoun Campus is located in a comfortable suburb steeped in colonial history; the Manassas Campus is located next to Manassas Battlefield Park, site of the first major battle of the Civil War; the Woodbridge Campus is home to municipal parks, state parks, and national wildlife refuges; and the Medical Education Campus, located in Springfield, is a uniquely specialized campus that stands apart from what most community colleges can offer, with the area boasting an abundance of hiking and biking trails, and parks with nature and wildlife areas.


NOVA offers an opportunity to make a difference with outstanding career opportunities and competitive total rewards benefits, including a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement system. NOVA embraces opportunities to create a college community that is a welcoming and inclusive place to learn and work. We do this by fostering a sense of belonging and ensuring equity while maintaining an open, civil, and safe environment for our students, faculty, staff, and guests. In so doing, NOVA fulfills its mission to offer world-class teaching and learning to the Commonwealth of Virginia.


The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports.


General Description: The Small Purchase Charge Card (SPCC) and Receiving Program Administrator, reporting to the Director of Administration, serves as the primary manager for the SPCC program and the primary liaison to the Virginia Department of Accounts for NVCC. This position is responsible for managing and leading all administrative aspects of the charge card program, including all staff, policies, procedures, training, and customer support. Provides general program oversight to ensure proper management of technical and non-technical components of all SPCC business processes. This position also performs receiving as part of the Administrative Services department.


Duties and Tasks: Program administration to include managing restrictions, auditing use, creating and removing accounts, reporting, enforcing policies and procedures, training, and documenting records for audit purposes. Develops and performs training on SPCC program, both in person and online. Provides customer support on SPCC issues and requests to NVCC cardholders. Receives against orders in eVA and ensures proper SPCC controls and payments are made.


Essential Functions: Essential functions include resolving customer issues, frequent communication with campus departments, staff, and the shared services center, reviewing and assisting users with SPCC related requests, and conducting Small Purchase Charge Card audits.


KSA's/Required Qualifications         

Required KSAs:

  • Ability to effectively communicate orally and in writing. Ability to interpret and apply complex state regulations. Skilled in the area of customer service with a focus on effectively building and fostering relationships and responding to customer inquiries with a sense of urgency and professionalism. Ability to plan and organize trainings to individuals or groups either in person or online. Ability to use Microsoft Word, Excel, and Outlook and technical skills and ability to learn new software systems quickly and easily. Highly organized and ability to learn a variety of new tasks, processes, policies, and procedures. Self-motivated and ability to work independently with minimal day-to-day supervision.


Minimum Qualifications:

  • Bachelor’s Degree in Finance, Accounting, Business or related field; OR applicable experience, education and/or training. Virginia Contracting Associate (VCA) Certification. Valid Driver’s License. Previous Supervisory experience.


Preferred Qualifications   

  • Significant experience using Bank of America Works. Experience with the College’s budgeting and procurement systems (AIS, eVA).


Link for posting:


The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link:


The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.


The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.


VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

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