Manager of Sponsored & Restricted Funds

6 days left

Saint Paul, Minnesota
We offer competitive compensation.
Oct 18, 2019
Nov 17, 2019

Founded in 1854, Hamline was the first university in Minnesota and among the first coeducational institutions in the nation. Hamline University provides a world-class education for undergraduate and graduate students. Our faculty, staff, and students cultivate an ethic of civic responsibility, social justice, and inclusive leadership and service.


Hamline University is an Equal Opportunity/Affirmative Action employer. Hamline University does not discriminate on the basis of race; color; religion; creed; sex; sexual orientation; gender identity; gender expression; national origin; marital status; familial status; status with regard to public assistance; membership or activity in a local commission; disability; age; protected veteran status; or any other status protected by applicable law in its education or employment programs or activities. The University will provide reasonable accommodations to qualified individuals with disabilities.



  • Serve as primary lead contact for grant and restricted fund related inquiries.
  • Guide and lead faculty with grant preparation including the development of financial projections as requested and the review of grant terms and conditions.
  • Lead and support financial compliance desk audits for government and foundation grants.
  • Develop reports from the new Workday system to assist grant managers in cost management of their grants. 
  • Prepare grant billings and reports based on the individual grant requirements. 
  • Prepare grant journal entries and indirect charges.
  • Assist in updating and implementing the University’s policy related to indirect cost allocations. 
  • Lead the process in the calculation and support of our federal indirect cost reimbursement rate with the government. 
  • Serve as the primary contact for inquiries, data analysis, and compliance matters.
  • Assist in the preparation of quarterly GAAP financial statements as needed.
  • Prepare routine and non-routine journal entries and assist in the preparation of year-end audit work papers and tax return work papers.
  • Prepare quarterly endowment unitization and market value per unit and fund calculations. 
  • Assist in preparing the annual distribution work papers and the Honors Day and Department Scholarship information for distribution to the appropriate responsible parties.
  • Assist in the Workday system upkeep and maintenance regarding finance security and FDM (chart of accounts)
  • Perform backup duties for daily banking activities and as backup in the treasury area.
  • All other duties as requested.



This position reports to the:  Controller

This position does not supervise other employees.

This position supervises 1-2 student workers.



This position is responsible for the following budget:  Not a budget manager, however, is responsible for the appropriateness of expenses charged to grant budgets.

Budget Range: This position is not responsible for the management of a budget.



  • Adequate knowledge and skills in the area of administering the accounting activities and ensure contract compliance of various types of grants.
  • Intermediate experience with data entry forms and web-based systems.
  • Regular use of Microsoft Office Suite, Google and Google Apps.
  • Basic experience with 10-key.
  • Ability to communicate clearly and concisely, conveying complex, technical information in a manner that nontechnical audiences can understand, as well as ability to understand and interpret complex information from others.
  • Able to handle sensitive and confidential information
  • Ability to work effectively with all levels of management, staff and employees.
  • Excellent interpersonal communication skills.
  • Strong attention to detail.



  • Associate’s degree in Accounting
  • 5+ years professional experience working in a similar accounting or finance role
  • 3+ years professional experience working with grants or endowments in a higher education institution
  • Minimum of one year working with 10-key
  • 2+ years professional experience using Microsoft Office Suite, Google or Google Apps



  • Bachelor’s degree in Finance or Accounting from an accredited college or university.
  • Strong knowledge in government grant accounting and compliance. 
  • Solid understanding of fund accounting and working with ERP systems (Workday).



Must perform the following essential functions with or without a reasonable accommodation:

  • Must be able to work on a computer for extended periods of time
  • Must be able to work nights and weekends as required



  • This is a 1.0 FTE, exempt position that requires a minimum 40 hours a week, 12 months a year

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