Associate Superintendent/Vice President, Finance & Administration

Allan Hancock College
Santa Maria, California
Mar 13, 2018
Apr 13, 2018

 Associate Superintendent/Vice President, Finance & Administration


Department: Administrative Services

Category: Cabinet

Posted: 3/13/2018

Closing Date: 4/13/2018



Associate Superintendent/Vice President, Finance & Administration

Allan Hancock College is accepting applications for a full-time, 12-month classified administrator to serve as a cabinet member and advisor to the superintendent/president in the areas of finance and administration and oversee other areas as assigned.

The anticipated start date is July 2018, pending board approval. The successful candidate must pass a Department of Justice clearance and a pre-employment physical prior to the start date.



• Annual salary range is from $121,867 to $161,721, range 1 on the Executive Management Salary Schedule. Starting salary is negotiable. There are longevity increments after the top of the range is reached. A doctoral stipend of $2,500 is paid to those who qualify.

• Benefits include medical and dental insurance for employee and family, vision for employee, disability, retirement plan, and 24 annual paid vacation days and 12 annual sick days.


Allan Hancock College serves more than 20,000 students in northern Santa Barbara County. Located on the central coast and just minutes from spectacular beaches and rolling vineyards, AHC operates three campuses – the main campus in Santa Maria, a state approved center in Lompoc and a center in Santa Ynez. As one of the largest employers in Santa Barbara County, the college is an integral part of the community and enjoys strong support from local leaders and industry.


AHC, a Hispanic-Serving Institution, is proud to serve underrepresented students. The college has twice received recognition from the Aspen institute as one of the top colleges in the country. If you are looking for a position where you can have a direct impact on our students, AHC may be the place for you!


To learn more about Allan Hancock College and the Central Coast, visit our Human Resources page at and click on the Welcome to AHC video.





Under general direction to serve as a cabinet member and advisor to the superintendent/president in the areas of finance and administration and oversee other areas as assigned.



This is a classified administrator position reporting directly to the superintendent/president. An incumbent in this position will independently perform professional work involving independent judgment in the interpretation and application of policies and procedures; have a high frequency of responsible contact with administrative and professional staff, students, and other public/private agencies requiring tact and good communication skills; and value and promote the mission and vision of the college.



1. Serves as a member of the superintendent/president’s cabinet; develops and recommends policies, procedures, and practices; may serve as the district’s delegated chief negotiator in collective bargaining.

2. Serves as coordinator for compliance with program regulations for Title IX and 504/ADA.

3. Works with the Superintendent/President to ensure accreditation standards are maintained.

4. Acts as an advisor in fiscal matters; provides leadership in fiscal planning.

5. Coordinates the evaluation of all reporting personnel.

6. Develops and recommends policies and procedures pertaining to the budget development process, including meeting with staff, disseminating information, receiving input and communicating with state and county agencies to determine revenue.

7. Develops and monitors internal audit procedures.

8. Develops and monitors ancillary accounting systems for the college auxiliary nonprofit organization.

9. Advises, assists and coordinates the expansion of the computer accounting system.

10. Administers the college employee payroll system.

11. Analyzes, evaluates, and improves accounting systems for general and specific funds, which may include the associated student body, bookstore, food services, Pacific Conservatory of the Performing Arts, and the child care centers.

12. Supervises assigned managers.

13. Directs the college’s purchasing operations, collaborates with the Human Resources Department regarding employee benefit and insurance programs, and manages risk management programs.

14. Meets time constraints in the rendering of advice and reports to the superintendent/president.

15. Acts as the college’s liaison officer for accreditation and works with the Superintendent/President to ensure accreditation standards are maintained.

16. Understands and supports the role of faculty and staff in participatory government.

17. Represents the college in the community; serves as needed on statewide committees and professional organizations.

18. Participates on and chairs select college committees.

19. Performs other related duties as assigned.



Knowledge of:

• Current accounting practices and procedures;

• Budget construction and control;

• Human resources practices;

• Legal constraints and fiscal and school operations;

• Administrative policies and procedures;

• Applicable sections of the California Education Code and federal and state regulations;

• Modern personnel supervision practices;

• Organization of community colleges;

• Modern applications of data processing systems;

• Collective bargaining.


Demonstrated ability to:

• Understand and control a complex accounting system including accounts payable, receivable and payroll;

• Organize an accounting staff to effectively maintain the college’s business services;

• Communicate effectively with staff, community, state and federal officials both orally and in writing;

• Conceptualize, communicate, and control complex systems involving high standards of accuracy;

• Meet time constraints in the rendering of advice and reports to the superintendent/president and higher authorities;

• Establish and maintain cooperative working relationships with school officials, administrators, staff, and with representatives of governmental agencies, and community groups.


Other Requirements:

A valid California driver’s license and ability to qualify for district vehicle insurance coverage.


Education and Experience:

Possession of a bachelor’s degree from an accredited college or university with course work in business administration or related field. Master’s degree preferred. Five years of general school business background or three years of community college business experience, either of which must have been as controlling manager of significant accounting operations.


Working Conditions:

• May be required to work a flexible workweek which includes day and evening hours and

occasional weekend assignments and may be assigned to any district location.

• Duties are primarily performed in an office environment, at a desk or at a computer.

• The incumbent will experience interruptions while performing normal duties during the

regular workday.

• The incumbent will have contact, in person or on the telephone, with executive, management, supervisory, academic and classified staff and the general public.

• Work requires travel to other offices or locations to attend meetings or conduct work.


Physical Demands:

• Typically may sit for extended periods of time.

• Operates a computer keyboard.

• Communicates over the telephone and in person.

• Regularly lifts, carries and/or moves objects weighing up to 10 pounds.


Special Qualifications:

Evidence of a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.



A committee will give priority review of application materials submitted by Friday, April 13, 2018 2018. This position is open until filled. Meeting minimum qualifications does not insure the candidate an interview. Therefore, it is important that the application be thorough and detailed. Applicants will be assessed on the breadth and depth of education, training, experience, skills, knowledge, and abilities. A limited number of applicants will be invited for an interview at the college at their own expense. Interviewed candidates may be asked to complete written and job-related exercises. The district reserves the right to extend time limits, reinitiate or withdraw the recruitment-selection process at any point. Final candidates may be required to pass a pre-employment drug screening.



To be considered as a candidate for this position, please submit the following application materials to the college human resources office by 3:00 p.m., Friday, April 13, 2018:

• Signed district application for classified positions.

• A personal statement, not to exceed (5) five pages, which addresses each of the professional

responsibilities listed in this announcement.

• A current and complete resume of educational and professional experience.

• Transcripts (Copies are acceptable for the application process.) Official transcripts are required if


• Cover letter

• Expanded reference list


APPLICATION: For application materials please visit our Web site at or contact:

Human Resources, Building B

Allan Hancock College

800 South College Drive

Santa Maria, CA 93454-6399

(805) 922-6966, extension 3378

(805) 922-9196, FAX